Privacy Policy
1. Introduction
Respect for your privacy is of central importance to us. Any data that you provide are handled carefully and responsibly and in full compliance with the Swiss data protection law. In this Privacy Policy Statement you will find some information how we handle personal data as well as any research documents which are submitted to us. As a Member of Swiss Foundations we adhere in all aspects of the daily business as well as data protection and privacy policy etc. with the Swiss Foundation Code.
2. Scope
This Privacy Policy applies to all documents, which you submit to us by e-mail or also surface postal mailing.
3. Definition of “personal data” and the term “processing”?
T “Personal data” means any information that can be associated with a specific natural person. This may include the following information:
- Contact information, such as: first name(s), surname, postal address, email address or telephone number;
- Personal details, such as: gender, date of birth and age, marital status or nationality.
- In the setting of our activities as a research foundation all documents (grants, protocols, questionnaires for your research, list and information about your co-investigators etc.) “Processing” means any handling of your personal data / documents upon submission to us. This includes, for example, the following actions:
- Collection and storage;
- Adaptation and modification (no modifications will be made – a MS Word Document might be stored as PDF);
- Use and exploitation;
- Matching with other data;
- Deletion and destruction.
4. Who is in charge for processing your personal data?
Your personal data and documents as defined above will be handled only internally at the offices of the Foundation: place de la Gare 4, 1001 Lausanne (Postal address: PO Box 581). All employees in the offices of the Foundation as well all Council Members will follow this privacy policy. If you applied successfully for a grant, you will receive the financial support in different installments during the course of the study. As a registered trusted organization we are audited by an auditor and we have to send a report / listing with the approved projects to the Swiss Foundation Surveillance of the Swiss Department of Interior, Berne. The Foundation Surveillance as well as an external data controller (Ernst and Young, Lausanne) has to follow the national data protection legislation. With regard to data processing by these external organizations and national authority, you should consult their privacy policy. Whenever needed, we will have the assistance of a professional data protection expert.
5. Purpose of the data processing
As a research foundation we will receive from you upon invitation a full research grant application. This application will be reviewed internally by the different Council Members, which will adhere to our Privacy policy and legal requirements. All submitted grants would be stored independently whether the grant was accepted or not. The original grants are not accessible to any third party and will be handled according the legislation as shortly outlined in this document. In case of acceptance the name, your affiliation(s) as well as the affiliation(s) of any collaborators as well as the abstract of your research grant will be published on our printed and online annual report. A listing of non-accepted grants will not be published, but the names will be mentioned in the minutes of the Council Meeting. These minutes will not be given to any third party. A summary of the minutes with the decision of approved grants has to be given to the Swiss Foundation Surveillance and the external auditor (see above). Your contact information (surface mailing address and e-mail) will be stored in our mailing list for the annual report. This mailing list will only be used for the shipment (postal or digital) of the annual report. This information will not be provided to any third party. Besides the above outlined procedures of data processing we perform no other personal data processing.
6. What happens if you do not want to disclose your personal data to us?
If you do not wish to disclose your personal data to us, you can obviously not apply to the Foundation for a research grant. We do not support anonymous organizations or individuals. We do not operate any social media networks and are also not associated with other information network – neither locally nor internationally. Accordingly there is no risk from this side.
7. Duration of storage
Your data will only be kept until you ask to delete them. If a grant is approved the original grant, all e-mail correspondence and details of financial transactions need to be stored for legal reasons for at leas10 years. For historical reasons the grants are kept in our archives, which are not publicly accessible and also not accessible to third parties but only for internal use. In the data bank for the mailing of the annual report the mailing will be canceled in case of death or also if you wish not to receive the annual report.
8. Cookies and similar technologies
You may see what cookies are used on this website by clicking on the Cookie Settings icon at the bottom left of the screen.
We use the following types of cookies on our Site:
a) Strictly necessary cookies
These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms.
b) Functionality cookies
These cookies enable the website to provide enhanced functionality and personalization. They may be set by us or by third party service providers. Functionality cookies allow to remember your preferences when you navigate the site and use our features, such as registration, logging in, language, location, and product favorites. If you disable these cookies certain parts of the website will not function properly for you. When you are browsing on our sites, these cookies will remember your preferences (like your language or location), and other information you choose to provide to us, so we can help tailor your experience and make it more relevant and personal to you.
c) Performance cookies
These cookies allow us to count visits and traffic sources so we can measure and improve the performance of our site. They help us measure and analyze how you use our websites, apps and mobile platforms, to know which pages are the most and least popular and see how visitors move around the site to improve both its functionality and your experience.
9. Your personal rights
Under the current data protection law, you have the especially the following rights: Right to Information / Right to Correction / Right to deletion / Right to data portability / Right of revocation. For details we refer to the above link.
10. Data security
Data security is of highest priority for the Nestlé Foundation (NF). In agreement with the applicable data protection legislation we uses appropriate technical and organizational security measures for data processing in order to protect your data against accidental or willful changes or manipulation, partial or complete loss, destruction or against unauthorized access / availability by any third parties. Our administration’s security measures correspond to the current state of the art.
11. You will be informed about updates or changes to this Privacy Policy
Whenever needed or requested by new legal requirements we reserve the right to update and adapt this Privacy Policy. As part of our procedures you will be informed about any changes in a timely manner.
This Privacy Policy is only available in this English Version. In the event of any contradictions between, the original text of the Swiss Data Protection Law takes precedence.